Using Your Database for a Mail Merge

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A mail merge combines information from a database with a word processing document. This allows you to personalize form letters by inserting names from the database into your letter or word processing document.

• After you have created your class information database and entered all of your data, you are ready for the next step - using your database.
• Click on File and drag to New. Select Word Processing.
• Begin typing a sample "Back to School" invitation.
• Once you type "Dear", click File and drag to Mail Merge. You will be asked to Select Data. Navigate to your Database.
• At the next window, highlight the Field Name (for my sample: Parents Formal) and then click Insert Field.

• Continue to type the sample invitation or one of your choice. Whenever you want to merge, click on FIle and drag to Mail Merge, then highlight the desired Field Name and click Insert Field.

SAMPLE:

September 2, 1997

Dear <Parents Formal>,

You are cordially invited to our Back to School night on September__, 1997 at ______. I am looking forward to working with <First Name> this year. We will be discussing ways in which home and school can work together to make this a great year for <First Name>.

Hope you can make it.

• When you are finished with your invitation it should look similar to the sample. Click on File and drag to Save As...name and save your invitation.
• When you are ready to print your invitations, click on File and drag to Mail Merge and then click on Print Merge. Your database and your word processing document should both be open.